How to create and download your freelance invoice
- Select your currency and fill in your freelance business details and your client's contact information.
- Add your billable line items: set descriptions, hours or quantities, and agreed rates. Add any optional discount or sales tax / VAT.
- Include clear payment details: your bank routing/account numbers, IBAN, BSB or payment links, along with due dates.
- Preview live and click “Download PDF”: A professional, print-ready PDF is rendered instantly on your device with no watermarks and no sign-up required.
How the invoice total is calculated
Worked example
Sarah Chen completed a brand identity project for $2,500, 25 hours of UI design at $85/hour ($2,125), and design system guidelines for $750. Her subtotal was $5,375.00. Sarah gave a 5% repeat client discount ($268.75), reducing the taxable amount to $5,106.25. With 0% sales tax applied, her total invoice due was $5,106.25.
Frequently asked questions
Are my client invoices saved or stored online?
No. Your invoice is created and turned into a PDF entirely inside your web browser. Your details, your client's details, bank details and amounts are never sent to us. Once you close the page, the information is gone unless you click Save draft to download a backup file to your own computer.
Can I add VAT, GST, or local sales tax?
Yes. Enter the tax rate that applies to your invoice in the Tax % box. The generator applies it after any discount and shows it as a separate line on the PDF. Whether you must charge tax, and at what rate, depends on your country, your registration and your client, so check with your tax authority or an accountant. For Canada and Australia, our GST/HST calculator and GST calculator show the current rates and link to the official sources.
What payment terms should freelancers include?
Many freelancers use "Net 14" (due within 14 days) or "Net 30" (due within 30 days), but agree the terms with your client before you start work. A clear due date and clear payment instructions on the invoice make it easier for clients to pay on time. If a business client in the UK pays late, our late payment interest calculator shows what you can claim.
Can I re-open and edit a previous invoice later?
Yes! Click Save draft to download a lightweight .json file to your device. Next time you visit this page, click Open draft to pick that file up right where you left off.